Anyone using tools to deal with endless ABA insurance forms?

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Hi everyone,
I'm an independent BCBA in California working with kids on the autism spectrum. I handle multiple payers like Aetna, Blue Cross Blue Shield, Anthem. The initial authorization (IA) forms require patient demographics, diagnosis codes, proposed schedules, provider credentials, etc. - it's straightforward but takes 20-30 minutes each time. Then the treatment authorization (TA) forms are worse, I have to extract from 30-40 page treatment plans, including CPT codes, service units, behavioral goals, intervention targets, parent training, and settings. With 5-10 forms a week, it's eating my time, and one error means 2-3 week resubmissions, delaying care and payments. I've tried templates, but with unique PDFs per payer, it's not enough. Has anyone found tools to automate this? Looking for something that pulls data from uploads like treatment plans or insurance cards. Thanks!

I've been in a very similar situation working with a couple small ABA practices in my area. IA is annoying but manageable, what helped was getting a tool that lets you upload the treatment plan, insurance card, evals, etc. all at once, then it extracts and maps the data into the authorization forms. First time you spend a bit setting up the payer PDF (making fields match), but then it's down to a few minutes per form. This AI form filler handles this well for IA and TA forms across Aetna, BCBS, Anthem and others. They even have case studies showing the exact workflow if you search for it. Cut our processing time by about 90% and basically eliminated the resubmission headaches.